Category: Conference Call

Come Ready For Your Conference Call

Come Ready For Your Conference Call

Apart from technicalities, a conference call is very much like other official meetings. Whether you are sitting face to face with your employees or your clients or on a conference call with them, the etiquette required in meetings will be necessary.

When conducting professional meetings in your office or in your conference hall, sitting face to face with the participants, you prepare meticulously for the discussion. Well, conference call meetings should get the same treatment. A conference call is usually set up between two or more people, who are placed in areas that are remote.

With business offices spread across the world, conference calls have facilitated the way in which companies hold meetings with their employees and customers, without requiring their physical presence at the meeting hall. This in turn has resulted in huge savings for enterprises, as there is no travel to the destination of the meeting, and no hotel accommodation charges, amongst others.

Conference calls used in professional meetings are very different from personal telephone calls, or one to one conversations with colleagues. It is to be remembered that conference calls are considered to be meetings that are as formal as the meetings that you conduct in the conference room.

It is a business tool that possesses some of its own etiquette, which must be followed at every step of your participation. While you attend conference calls, you need to be as courteous and professional throughout the call as you would be in face to face meetings.

Your attitude in attending conference calls is a direct reflection of your professionalism, and of your ability to make presentations to others. Every time you have to be conferencing, you should be well prepared for the discussion, and should be ready with all relevant documents that you will require before you join the conference. As you prepare yourself, it is wise to test the conference system, and make sure that your microphone and other equipment are working and that the volume has been set right.

Make sure that you do not multi-task while there is a conference call in progress. You should pay attention to the debates going on without diverting your mind to something else that is not related to the meeting. You can always take notes on paper or on your laptop, ensuring that not too much noise emerges from the keyboard. In conference calls, ideas are shared, and if you do not actively participate in the discussion, you will not be remembered as being a participant at that meeting.

Conference call services may be outsourced and there are many such providers. The technology typically uses conference phones or VOIP systems. If you are hiring these services for your conference calls, you would have to designate the date and time of the meeting that you would want to hold.

You will be assigned with a group dial-in number, and also with a password through which you can access the conference network at the date and time that has been set for you. When you outsource, you do away with the drama of having to get your people to set up the con call for you.

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Hunting for Conference Call Bargains

Hunting for Conference Call Bargains

Conference calling is fast becoming an effective substitute for meetings of all kinds. More and more offices are becoming aware of the value of conducting meetings via conference calls. Conference calls allow organizations to save on a good deal of time and money that could be used in a better way. The organization ends up saving on the travel expenses that will be incurred in transporting delegates to the conference room. It also saves on the air fare and hotel bills that would have to be incurred for people from out of town. This is a good thing, because most business organizations hope to reduce their costs in order to maximize their profits.

Moreover, one can never underestimate the value of any time that is saved. Commutes to and from a place can wear a person out. But conference calls eliminate the need to take a single step out of the door. Whether one is working from office, or from home, or from a place on the other side of the world, conference calling is a great way to talk about important steps that the company must take. One does not lose out on time. Delays are minimized. And the energy that is saved can be put to better use at the end of the day.

However, in addition to the savings that are the result of taking recourse to conference calls, one can also save a lot by doing a search for great deals. As in the case of most of the services available in the markets, conference call services also come up with a lot of great offers and very competitive prices. With increasing numbers of business organizations being willing to try out conference calls, conference call service providers are ready to provide lower prices, great discounts, and even free trials. The ultimate aim is to increase their client bases. And freebies and incentives are among the best ways of making that happen.

Thus, if one is new to the conference call business, it makes sense to try out a few before coming to a conclusion. Several providers offer a free conference call trial to ensure that users become familiar with all the aspects of conference calling. After trying out and comparing a few different providers, one could pick out a service that suits your organizational needs. Talking about freebies, many conference call service providers offer toll-free conference calling. This also helps one save a considerable amount of money. Moreover, these days, web conference calls are becoming very popular. Most of today’s conference call service providers offer web conferencing facilities.

Conference Call Tips: A Common Sense Guide

Conference Call Tips: A Common Sense Guide

No matter how often you speak on conference calls, a simple reminder or look at do’s and don’ts can assist you with your next conference call. These conference call tips have been proven to eliminate annoyances and help you to convey the professionalism you desire. We will take a look at some conference call mistakes and how to avoid them.

1.Never use a cell phone to join a conference call. The only exception being if you are inside a car and everyone on the call knows you will be joining from the road.

2.Make sure the phone you are using has no static or other interference. There’s nothing more distracting than someone’s phone emitting strange noises, detracting from the year end review.

3.If you are a work from home employee, plan on immobilizing yourself for the duration of the call. Don’t wash the dishes while the boss is detailing the fiscal year finances. It can really dry up your career potential if they hear that water splashing.

4.Know your devices. If you’re using a speakerphone, know what buttons to push to mute the speaker. In fact, use the mute button to eliminate the chance of your coffee spilling onto your laptop and the explicative flying from your mouth. If you’re using a headset, become accustomed to it before doing your first conference call. Know how the mute button works and test it out. It’s better to be prepared then telling everyone how miserable you are on the call, when you thought only your coworker would hear.

5.Know the times and agenda for each meeting before calling in to the call. This conference call tips will help you to stay focused throughout the call and not talk about something unrelated, when you believed you were involved on a different call.

6.Take notes, but try to do it on paper, not with the clacking of the laptop keys resounding in the speakerphone. If you must use your laptop, mute the microphone until you need to be heard. After all, you can’t take notes while you’re speaking.

7.If there are a lot of people on the conference call, introduce yourself when you speak. It can be done without much formality, but its better they know who is sharing the golden idea, before someone else slips in to take credit.

There are many conference call tips that can assist you in dealing with behaviors and appearances. It is important to remember to use common sense. The best conference call tips come from knowing yourself and your own limitations. By being professional, courteous, and insightful on the conference call, the rest will just fall into place.

Huzaili Aris is the webmaster of Starting a conference call is not as complex as some people think. It is the easiest way to save you time and money for your business. Read more articles on conference calls by visiting our website.

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Why should you use free international conference call services

Why should you use free international conference call services

Technology has been so highly developed that it allows people of different geographic locations to communicate by a small simple click. In order to meet with the demand for better quality and lower rates, free international conference calls have been introduced by the means of which the customer will pay only for the conference calls made. An evolutionary step this type of communication is widely used in the business world and corporate sector since it allows individuals of two different areas to share information and files quickly and easily.

The primary benefit of free conference call service is that it allows multiple people to come together for the purpose of communicating with each other. This will enable a person sitting in the USA to get information from a person in the UK, brainstorm with someone from France to interviewing someone in Sweden or Germany. The geographic expanse of these call services are spread to countries across continents and spreading to numerous countries more. This service is mostly availed by corporate companies because it is much cheaper and helps to conduct various sessions, presentations and discussion effectively.

Providing a simple, reliable, free conference calling and call service, these conference call services are widely used now. Pertaining to follow easy guidelines so that a wider audience can use it, the conference call providers have upped the conference call experience and have introduced such useful features that it will take the conference calling experience to a whole new level. To make it professional, the call providers have induced various new applications making the conference call effective and time saving.

Some of the features that have been included to make the free international conference calls experience more realistic and successful are as follows:

* Just by a single application, people are united, information is shared and tasks are managed all around the globe.

* It offers a simple interface which is easy to use and since it is cloud based there’s nothing to install on your machine.

* Secure Amazon S3 data centers to store and maintain a backup of your data. Also secured transferring of data between your computer and call provider’s server.

* Enables easy file sharing, idea illustration and develop concepts with the help of other members of the conference call. Easy updating of work projects and events can also be done by this. Also illustrations can be made on the real time whiteboard so that ideas can be developed, illustrated and edited by any member involved in the conference call.

* Since the conference calls follow the “pay-as-you-go” motto, many call providers also offer a 30 days trial pack before you start using the service completely.

The call charges are generally mentioned in the websites and this service can also be used in countries where the conference calling services have not yet reached. By just dialing a service number, the calls can be made to countries that are not listed and charged at standard international call rates.

Therefore free conference call service can be used by anyone who wishes to deliver good work in real time and make their work come to life.

The author is a well known writer in the field of telecommunication. He wants to share some information about free conference call service and free international conference calls in U.K.

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Why it makes Sense to Opt for a Free Conference Call Service?

Why it makes Sense to Opt for a Free Conference Call Service?

Conference calls are an everyday reality in business and corporate life. In fact, conference calls are literally the backbone of virtual teams as this is what makes it possible for people in different geographical areas to connect and work together on the same project in complete tandem.

This is because conference calls allow numerous people to participate on the same call at the same time. All that every participant has to do is call into the conference call by dialing a specified telephone number and presto, he/she will instantly get connected to a huge team of remote workers who may be spread over different locations all over the world. In this way team members can conduct regular team meetings, brainstorm on projects or share updates without ever having to step out of their office, so to speak. Similarly, conference calls are also regularly used by various companies to conduct client meetings, board meetings, sales presentations, and training classes and so on.

It is obvious that conference calls help save a lot of time and money – just imagine having to arrange a virtual team to meet at the same time under the same roof, and repeatedly at that! Apart from businesses, even individuals have started taking advantage of the handy and cost saving features of conference calls. All that any user has to do is get savvy with the simple method of how to set up conference call and they can avail the benefits galore.

Accordingly, there are a host of conference call providers that provide various additional features with different billing options like prepaid conference calls, flat rate conferencing and premium conferencing. These are generally priced based on the traditional audio conferencing lines.

And then there are free conference call services! This service is essentially free, as in the company does not have to foot huge conference bridging charges for utilizing the facility. Every individual participant just has to pay for his own call and that’s it. How to set up conference call is simple and the participants have to just dial the specified conference dial in number.

But when a team of employees are spread across different countries, international call charges can apply. And this definitely adds up to a huge amount given the hours that the team will be spending on discussing different ideas, deadlines, work completed and other details. But you don’t really have to fret as many free conference call services providers even have low cost international dial in numbers for many countries – which further reduces the call costs manifold!

So, it pays to use conference calls services on a regular basis to get work done or even interact with others who are not in the same city or country as you. And when it comes to conference calls, it cannot get any better than free conference calls, can it?

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