Category: Conference Call

Several Conference Call Tips

Several Conference Call Tips

One of the most effective ways of cutting costs in the business world is through the use of conference calls. This cost saving measure reduces the expense of local and long distance travel and the countless hours of saved staff time when they simply dial into the conference.

In addition, a conference call can effectively replace some of the staff meetings. This will still allow for the free exchange of ideas and allow the staff to freely interact with one another. A conference call can be especially effective if time sensitive information needs to be disseminated quickly.

However, there is protocol involved in the use of conference calls. Therefore, it is important to share conference call tips. Some of those conference call tips include etiquette, having an agenda and the use of a moderator.


The value of conference calls is that those who are calling or logging into the conference system can do so from anywhere. Examples from where an individual can log in from could include the actual business office, calling from home, while in the car, in an airport, etc.

On the other hand the disadvantage of conference calls could be the same as the advantage argument. This disadvantage is that individuals can be easily distracted from what is going on around them.

Therefore, it would be helpful to discuss a few conference call tips. One of those important tips is to stay focused. A simple way of doing this is to remove distractions. For example, if in an airport consider sitting in one of the phone booth areas or if calling from home, the caller should seclude themselves in an office or den.

In addition, a good conference call tip is to listen intently. This is because the callers do not have the advantage of watching body language and therefore should listen for voice inflections.

Also, it is important that when not talking during the course of the conference call that all phones should be muted. This will allow for background noise to be minimized and diminish opportunities of hearing other voices and noises that are not appropriate to the conference call.

One other conference call tip is to utilize a service that provides conference call help. This help is usually through the assistance of an operator who is available through the conference call company. This conference call help is especially helpful if the system has become unresponsive or if someone is inadvertently dropped from the call.


Another important conference call tip is to provide an agenda. This list of topics to be discussed can be disseminated prior to the meeting.

Having an agenda is an important tool for conference calls. It helps to keep the meeting focused, provides a task list of things that need to be discussed and it helps to reduce the length and therefore the potential cost of the conference call.

If you love this article, you will also love another article written by this article’s author on toll free conference call and conference calling companies.

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Phone Conference Call

Phone Conference Call

These days a conference call is possibly the most common method of communication for business and industry all over the world. It’s doubtless that every major company around the world is taking advantage of the conference call as it offers many advantages like: saving money, time, and energy as well.

A company budget does not have to meet the expenses of the comfort of long distance trips for decision making any more, as it can be done with a conference call easily, immediately and cheaply. It does not matter whether it involves just employees, or a number of companies, the conference call can manage any number of individuals on the line. Setting up a conference call doesn’t mean you need to be a genius in technologies. It can be easily set up by the one who does not know much about computers.

There are mainly three types of conference calls that you can manage for such occasions. And all of them utilize special ways and features. The first and most general type is reservationless conference calls. In this type all you need is the phone number and two access codes. In which one is for yourself and another for other people you want to participate in this conference call. After this all you have to do is to call the number given, enter your access code and host the call. You might have to wait to all participants to call in and join the call, entering their access code that should be given to them by you.

Operator assisted is the second type of conference call. In this type you are allowed to have an operator there, who might stay on hand till the end of the call and if there arises any problem or request you may consult with him. The operator will monitor the whole call and make a record and translation if needed. This kind of service is a bit more expensive than the other types, but in spite of everything it is an excellent alternative for those, who are inexperienced in conferencing.

The third type is web conferencing, which is the most popular method as today everyone has a PC with an internet connection. In this case you need to know a lot about the software it utilizes, or to have a technical assistance close by to help. It might be more expensive but nevertheless it is an excellent way to connect to people on business conferences.

A conference call has developed to a standard tool for the companies to work out problems, find answers and share information. If you have not still taken advantage of the conference call, then you are lagging behind in useful management systems. You should use the technology that is accessible, to cope with any situation. Study the benefits of setting up a conference call for your business and your company and take advantage.

Now you are familiar with the types of conference calls you can establish and take part in, and ready for setting up a conference call!

Do you want to make FREE conference calls for family members, friends, employees or business partners? There are several great options you could use! Learn how to setup Phone Conference Call, Visit


ezTalks – 3 Video Conference Call Software for Collaboration

When it comes to communication and collaboration between branches and headquarters, business travel is not the only way to bring employees get together. Internet video conference call service is regarded as a good solution to collaborate in real time. Unlike business travel which costs you a lot for air plane, hotel, taxi and so on, video conference call service proves to be cost-effective. If you’re interested and wanna have a try, you’re already in the home stretch. Here we’d like to share you with three video conference call software.

1. ezTalks Cloud Meeting – Free Video Conference Call Software

As one of the best free video conference call software, ezTalks Cloud Meeting provides you with a comprehensive way to let you connect colleagues and customers instantly wherever you are. To be more specific, it gives you the ability to host or join an internet video conference call with up to 100 participants at once or at any scheduled time. During the course of the video conference call, you’re allowed to share your ideas via the built-in interactive whiteboard tool, desktop displaying as well as text messaging.

To keep the video conference call effective and orderly, you can authorize someone to speak and mute others, transfer the speaker role from one to another. Its recording feature makes it pretty easy to record, share and playback any video conference call. No matter whether you plan to apply video conference call system in business, education, online training, medical treatment, court, online webinar, ezTalks Cloud Meeting works perfectly for you.

best free video conference call software

2. GoToMeeting – Video Conference Call Program

GoToMeeting, as its name implies, offers video conference call system to empower you to stay in touch with colleagues and customers from anywhere around the world. It is compatible with Windows, Macintosh and Linux. You can go to its official website to download a right version. It’s not free, but provides you with 14 days free trial that allows 6 participants to broadcast their video at a time. After expiration of free trial, you have to upgrade to its paid plan whose price starts at $ 19/user/month, otherwise you can only use it through Google Chrome with less features.Video Conferencing Equipment

By using this video conference call program’s premium version, you’re capable of meeting up to 99 participants at a time. To interact with participants, you can share files, browsers and whiteboard, hand over presentation control to any participant, text with one or all participants. If you want to keep track of everything that happen in the video conference call, you can record it and save as an audio file.

video conference call software

3. – Video Conference Call Software

Just like GoToMeeting, is also video conference call software that supplies you with two paid plans that helps you keep in touch with colleagues and customers who live far away. If you get interested, you can download and install it on your Windows computer and try its 14-day trial version that enables you to start a video conference call with up to 9 participants. During the video conference call, you can interact with others, like file transfer, screen sharing, remote control. When the free trial version expires, you can choose to upgrade to its pro version or enterprise version that offers you many more features, like presenter swap, recording, annotation.

video conference call program

The video conference call software mentioned above make it super easy for you to connect multiple colleagues and customers from multiple locations at the same time. With them, communication and collaboration can happen any time, anywhere effortlessly. Therefore, why not select a suitable one and have a try?


ezTalks – 3 Video Conference Call Software for Collaboration

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Getting A Conference Call Information

Getting A Conference Call Information

When conducting business it is prudent to incorporate as many cost cutting measures as possible. Some of those measures could include a reduction in staff, reduction in hours worked by employees, outsourcing, etc. Outsourcing is that option in which particular functions within the company are provided by other companies. Examples of outsourcing could be accounting, human resources, etc.

Another cost cutting measure can be a reduction in travel. Specifically, this can be accomplished through the use of conference calls. If considering this cost cutting measure, it is important to gather specifics about conference call information, what conference call information is required to access the call and the benefits of utilizing conference calls.

Specifics about Conference Calls

There are many companies that offer conference call services. Some of these companies offer conference calls that utilize the internet, some strictly use the telephone, while some conference call providers offer their customers both options.

When investigating conference call companies it is important that you receive conference call information that allows you to make the appropriate choice. Some of that conference call information should include their conferencing process, how they charge, how many individuals can conference in, if international conferencing is needed and if that is an option which can be included.

Another important piece of conference call information that should be determined is whether the provider offers conference calls utilizing the internet. This can be extremely helpful if there are reports or graphics that need to be shared with those that are conferencing in. Through the internet the conference can unfold on the attendee’s laptops or desktops.

Other Information Needed

When gathering conference call information that pertains to the services offered, there are features that the potential customer may wish to inquire about. Some of those added features include the involvement of an operator, services that offer to record the conference call and whether a monthly fee is offered.

An operator assisted conference call is especially helpful if the customer is new to the world of conference calls. In addition, the involvement of a professional operator will bring an added dimension. That dimension is the facilitating and teaching of how to get the most from the conference call through conference call tips. Some of those conference call tips can include the use of an agenda, having a moderator, conferencing additional individuals in, etc.

In addition, there are some conference call services that provide, possibly for an additional fee, the service of recording the conference call. This can be especially helpful in capturing ideas, minutes or other helpful details that transpire during the conference call.

Finally, when gathering conference call information it is important to understand how the fee schedule is structured. Along this line, many companies provide to their customers the opportunity to go with a monthly fee. This may be to the benefit of the company if conferencing during the course of the month is done on a regular basis. Otherwise the charge may be based on a minute by minute fee structure.

If you love this article, you will also love another article written by this article’s author on conference call providers and free conference call services.

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Setting Up a Conference Call

Setting Up a Conference Call

Earlier people used to think that setting up a conference call is very difficult. With the advancement in technology, setting up a conference call has become a lot easier. The advantage of setting up a conference call is that you can talk to your own employees and other business people from all over the world. A conference call saves you a lot of money and if you are spending too much on just setting up a conference call then you need to learn and do things in a right way.

In old times, who would have thought that at some point of time people would be able to conduct meetings over the phone? This is a known fact that with the advancement in technology, our lives have become much easier. People who are not into technology or are not tech savvy in other words can find setting up a conference call, a big deal. It is always good to learn new things and if you are one of those who want to learn the procedure of setting up a conference call, continue reading.

If you want to conduct a conference call, setting up the entire system is not the only thing you need to do. There is a lot that you need to ensure before you start working on the actual process. First of all, make a list of people who are going to be a part of your conference call. You should know the exact numbers of people. Once you know the exact numbers of people, you can determine how long your conference line needs to be.

Reminding people about the conference call is also your duty. This does not end here, providing toll free access, international access number, Skype and VOIP is also included in your duties to handle. These services will not only help you with setting up a conference call, they will save a lot of money for you too. Make a list of other things that you might need such as recording or desktop sharing.

The most important thing that you need to do during the entire procedure of setting up a conference call is deciding a meeting time. Since you are dealing with everything, it is your responsibility to ensure that everyone gets the material related to the meeting.

Having a phone that already has an option to make a conference call can make your life easy. You do not have to do anything else. If you do not have this phone, then you need to understand the entire procedure of setting up a conference call and you should also look for your options. A lot of service providers are providing services of conference calls free of charges. With such service, everyone involved in the meeting is given a number and they have to dial the number in order to be a part of the conference call.

It is your responsibility to learn everything about setting up a conference call because you will be working a guide too. Always take feedback once the conference call is over, you must know if it was successful or not. Make sure you distribute notes after the call ends. Once you have learnt it, next time it will be very easy for you.

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